The crack cocaine of fundraising?

Feasibility studies are the crack cocaine of fundraising, says the author of a forthcoming book.

The Chronicle of Philanthropy has run two pieces canvassing the for and against  this provocative suggestion.

Disclaimer alert! I happen to believe that one of the best, if not the best service people like me can offer you as a fundraiser is a feasibility study. I make my living, in part, from doing them. And, curiously, I have heard campaign director after campaign director stand up at fundraising conferences and say just exactly the same: how important it is to engage a consultant to conduct a feasibility study before embarking on a major fundraising campaign.

By major fundraising campaign, I am talking about major capital campaigns. 

A capital campaign, briefly explained, is a fundraising campaign aiming to raise a) a significant amount of money, b) in a defined period of time, c) mainly from very large gifts from wealthy individuals and institutions, d) for a specific, or series of specific projects.

A campaign of this nature can be extremely effective and extremely demanding of all those involved. And all those involved will include your CEO, chair and board and most of your senior colleagues. You will also need to budget spending somewhere in the region of 15% of your campaign target. So immediately, you are talking about a very major investment of your organisation's resources.

You are also going to be 'nailing your colours to the mast' by focusing a lot of your communications and publicity around your capital campaign once it is underway.

Should you seriously consider any of the above without having had a good look at the feasibility of your plan and its likelihood of success?

Could you do a feasibility study yourself? Yes, possibly. But would it be as expert and robust? Well here in essence is what a capital campaign fundraising feasibility study does. When you have finished reading ask yourself these questions again.

The feasibility study will put your case for support to people both within and outside of your organisation and ask, does this make sense? Can this be done? Would you support it? Do you know anyone else who would support it? How can it be improved?

The feasibility study will look at the leadership of your organisation and assess whether it is strong and focused enough to withstand the scrutiny that major gift givers will give it. The study will ask tough questions about the abilities of your chair, CEO and board to achieve what your case for support proposes.

The feasibility study will look at your existing donors and other connections. It will ask what research you have done? Who amongst these people are wealthy and well-connected? How strong is your relationship with them? How likely is it that they are either going to make large gifts themselves or lead you to large gifts?

It will test the information received from these last questions using a tried and tested algorithm – the capital campaign gift chart. From that study will conclude the likelihood of you achieving your target.

Now, back to those questions. Is this a process that you can see, hear or feel yourself undertaking? How honest will the people you know and work with be about your case for support? How rigorous will your questioning be of the leadership, the people who pay your salary?  How objective  do you think potential donors are likely to be when you test your case for support on them? What indication of the likelihood of a gift and the size of that gift will they make to you?

It takes money to raise money

One of the challenges many of you will face in major gift fundraising is convincing your CEO and board that it takes money to raise money.

Sometimes, this happens because by the time  your nonprofit comes around to thinking seriously about major gift fundraising its finances are already constrained. Other times, it may be simple naiveté. A byproduct of the notion that somehow nonprofit means low-cost and that paring administration or overhead to the bone is the right thing to do.

Major gift fundraising is by far the most cost-effective of many fundraising strategy. The return on investment generally achieved by a focused major gift or capital campaign will be around 4 to 5 times the amount expended. However, this means if your target is to raise, $1 million you are going to need a budget of somewhere between $200,000 to $250,000. Do the math and add zeros depending on how much it is that you need to raise.  

Let's have a look at some of the reasons why. First, for anyone of you new to major gift fundraising here is a quick rundown of the basics. You will need a case for support. That case is a well researched and tested argument which will be the basis of your communication and asking for donations. Next you will be to identify and understand who your most likely major givers are. That done, you will need to reach them, have conversations with them, and eventually win their support. All of this will cost money.

To develop a good case for support you will need to develop a thorough understanding of whatever it is for which you are fundraising (this could include your entire organisation, a particular program or project, or building or facility). This does not mean taking for granted and using your organisation’s operational strategies and documents as your case. You will need to flesh these out into language that will resonate with potential donors. This means talking to those responsible for generating these documents. It means talking to those who will be involved in actually doing the work that these documents describe. It means talking to those who will benefit from this work. And, most importantly, it means talking to some of your most likely major givers to test their likely response to your case for support. All of this is going to cost in time and travel. You will probably need to undertake around 20 interviews of say an hour each. The travel costs will depend on the location of your personnel, beneficiaries and major gift prospects. If you are fortunate they are local.  But for many of you the gift prospects may involve airfares and accommodation.

To be successful asking for a major gift it is important that you have a thorough knowledge and have developed an effective plan about how you are going to approach the potential major giver. There is only one way to do this is to carefully research that person or organization. You will need to know what they are likely to support, how much they are likely to give and also how best to approach them. You can do this yourself.  A thorough research profile will take half to a day of work if you have access to the right tools (there are many sources of free information but sometimes really good, accurate information requires paying for subscription services). The alternative, is to use a specialist professional prospect researcher who will charge in the ball park of $250 to $350 per prospect. For larger campaigns, or ongoing major gift fundraising, a full-time in-house prospect researcher as part of your fundraising team, is almost certainly the best way to go.

Having done your research, you will need to plan how you are going to take your case for support out to your major gift prospects and persuade them to make a gift. The general consensus among experienced major gift fundraisers is that you will need to have had somewhere between three and five ‘conversations’ (used here in its widest sense) with a prospect before they are willing to be asked.  Your best major gift prospects will probably be scattered around a wide geography and you won’t always be able to wait for them to come to you.  Proper conversations will usually involve more than one person from your organization, often your CEO or Chair and therefore their travel and accommodation.  Effective conversations and persuasion to support you also will also often require expenditure on hospitality of some sort or another.

Asking, thanking, and looking after your major donors once they have committed will likewise involve more than one person and their travel plus expenditure on additional hospitality, the costs of visits to view results and other communications about outcomes and progress.

Added to this are myriad other expenses related to communication and administration. You will probably want to produce some campaign collateral materials. Usually there will be some events associated with the campaign – the campaign launch, site visits and ultimately some form of completion celebration. There will be phone calls, invitations, thank you cards, progress reports, receipts, data entry and so on all of which will be additional to your normal routine costs.

Have I missed anything? Please feel free to add to this list with your own experience or conjecture. It is vital that you are able to convince your CEO and board that you are given sufficient budget to run a campaign successfully. Anything less is courting disaster.

Really big gifts are transformational

I love being a major gift fundraiser.  I am convinced that it is the most effective and enjoyable form of fundraising.  So I was thrilled to come across a slew of blogs on major gift fundraising this week.

The great thing about major gifts from the perspective of a nonprofit is that they make major initiatives possible.  Terry Burton, blogs "Really big gifts can have a transformational effect on a nonprofit organization". Terry amongst other things is the author of a definitive text on Naming Rights. Naming Rights, you will know often go with transformational gifts. Reading his book is a good way to begin to plan how you will build a naming rights policy into your major gift strategy.

But back to the more recent blogs I mentioned. Fundraising consultant, David Landsdowne talks about Board Misperceptions and Other Issues Related to Major Gifts.  Among the misconceptions he deals with that old chestnut "We need to raise $100,000. Let's just find a hundred people who'll give $1,000 each."  He also reinforces the importance of stating a dollar amount when asking for a gift.  My favourite definition of asking for a gift comes from another fundraising consultant.  He says asking for a gift is simply putting a figure on the table.

The  blog Ten Reasons (Besides Money) That You Should Plan a Capital Campaign Now!  by fundraising consultants Gail Perry and Andrea Kihlstedt is worth a look as you think about your own potential to get stuck into major gift fundraising. This is the question they pose:

"Do you have big dreams for your organization but find yourself limited to taking tiny steps forward? Wouldn't you love to move forward boldly and make an even bigger—maybe even a huge—difference in the world? Are you ready to be inspired and excited by big thoughts and plans?"


The word 'transformational' was used in the title of the comprehensive research paper (download as .pdf) published by the Australian Centre for Philanthropy and Nonprofit Studies. The headline quote in the exec summary says: "Major gifts play a transformational role in terms of making a gift that is really significant and can often make a huge difference to the organisation". The study is worth you dipping into again to remind you that, "Many... see major gifts as the most ‘underpotentialised’ area of community support in Australia". Also that major gifts have "great unrealised potential as a funding model for community need".

Pro Bono News wrote a very good summary of the paper you could revisit: Major Giving Report in Australia - Donor & Fundraiser Perspectives.

Capital Appeals are their own reward  happens to be about the institution where I was first engaged as a major gift fundraiser. It celebrates the end of a successful capital campaign for a Centre for Carbon Innovation at Edinburgh University.  My first, much earlier role as a major gift fundraiser was the start of a campaign for a Centre for Inflammation Research for the same university.

Can you suggest any other good sources of inspiration and advice on major gifts?